Inventory Administrative Assistant

 Inventory Administrative Assistant 

 Department: Distribution 

Reports To: Procurement and Distribution Manager 

Job Description Summary: The Inventory Administrative Assistant is responsible for the maintenance of the Cellular One phone inventory and related equipment and accessories. Accordingly, this position requires a working knowledge of inventory tracking software. Employees in this class must accept the physical aspects of moving phones and related accessories from one location to another. Persons in this class must possess strong organizational skills. 

Major Duties & Responsibilities: 

 Tracking of phone inventory and related accessories 

 Accurate and timely data input of purchase orders and sales invoices for retail sales locations 

 Accurate and timely data input of all inventory related receivables 

 Customer warranty tracking, repair and replacement 

 Receive of daily or weekly carrier shipments and confirm contents 

 Weekly stock evaluation for both store locations and warehouse 

 Requires proficiency in computer programs (CostGuard, Excel, Word) 

 Liaise with Customer Service and retail sales locations to ensure adequate phone and accessory inventories at all times 

 Physical distribution of phone inventory and accessories to the appropriate locations including storage 

 Performance of in-house monthly inventory reconciliation 

 Track and distribute marketing supplies for events/special projects 

 Review and approve collateral orders, track costs 

 Distribute sales materials as needed to store locations 

 Knowledge of UPS tracking device and shipments 

 Tracking and processing employee coupons 

 Knowledge of HAC reporting requirements both monthly and annually 

 Provide new handset information to Handset Protection provider 

 Assist with web sales transactions 

Additional Duties & Responsibilities: 

 Must have actions and behaviors that promote a positive, supportive working environment 

 Must have excellent organizational skills 

 Excellent interpersonal and social skills in dealing with District Managers, Store Locations, Co-workers and Customer Service 

 Excellent verbal and writing communication skills in English 

 Previous inventory related experience 

Computer Software/Hardware Skills: 

MS Office, MS Outlook, Adobe Acrobat, CostGuard Inventory Administrative Assistant 

Specific Requirements/Qualifications: 

 Excellent interpersonal skills; ability to work effectively with diverse individuals and build consensus with superiors, peers and subordinates 

 Core Competencies: Integrity, Individual Accountability, Creativity, Operational Excellence, Adaptability, Initiative, Customer Service Orientation, Teamwork and Collaboration 

 Role-Specific Competencies: Marketing Communications, Problem Solving/Judgment, Innovative/Creative Thinking 

Physical Requirements: 

 Lifting up to 50 Pounds 

Level I Requirements: 

Demonstrates a good knowledge of distribution procedures. Has 1-3 years of inventory experience. Exhibits good communication and organizational skills. Shows competency with Microsoft Office, Microsoft Outlook, Adobe Acrobat, and CostGuard. 

Level II Requirements: 

Demonstrates an exceptional knowledge of distribution procedures and is able to train others on their job requirements. Has 3-5 years of inventory experience. Exhibits excellent communication and organizational skills. Shows and advanced knowledge of Microsoft Office, Microsoft Outlook, Adobe Acrobat, and CostGuard. 

Level III Requirements: 

Demonstrates an exceptional knowledge of distribution procedures and is able to train others on their job requirements. Has 5+ years of inventory experience. Exhibits excellent communication and organizational skills. Shows and advanced knowledge of Microsoft Office, Microsoft Outlook, Adobe Acrobat, and CostGuard. Shows management level proficiency in tasking and is capable of fulfilling Distribution Manager’s responsibilities in their absence.